Time management and efficiency in public procurement: evaluation in a self-financed mixed enterprise in Ecuador

Abstract

The study analyzed time management and efficiency in public procurement processes within a self-financed mixed enterprise in Ecuador during the period January–June 2025, considering their impact on operational continuity, safety, and institutional efficiency, particularly in a strategic sector such as explosives. The research was conducted using a quantitative-descriptive approach through a non-experimental case study design. Data collection involved documentary review of procurement files, process mapping in accordance with the macro-process of the National Public Procurement System, and the calculation of cycle times and efficiency indicators by stage. The results showed that the main delays are concentrated in the planning phase, the preparation of terms of reference, and internal approval processes. These delays are associated with partial use of the electronic procurement system, reprocessing caused by technical and legal observations, and the absence of systematic indicators for performance monitoring. In line with the specialized literature, the findings indicate that weaknesses in planning, document standardization, and interdepartmental coordination directly affect the efficiency of public procurement processes. Finally, it is concluded that document standardization, task automation, and continuous monitoring of time indicators would significantly reduce process duration, thereby strengthening institutional efficiency, transparency, and management.